Degree in Absentia/Leave of Approved Study

INSTRUCTIONS:

Students wishing to complete a degree in absentia or pursue a leave for approved study must obtain their major department advisor's approval of coursework to be taken elsewhere at an acceptable, accredited institution. It is the advisor's responsibility to assign University at Albany course equivalents for courses pursued elsewhere. No transfer credit can be awarded without such action. Therefore, you should complete the following form to the directions that follow.
- Complete Section I of Section A.
- Complete Section II of Section A, listing all courses you have pursued or intend to pursue. COURSE DESCRIPTIONS FROM THE COLLEGE CATALOG MUST BE UPLOADED TO AID YOUR ADVISOR. All coursework should be discussed with your advisor before completing this section, making certain that it is both applicable to your degree program and transferable to the University at Albany.
- An email will automatically be sent to your advisor once you submit this form. It is your responsibility to make sure that your advisor receives and completes the advisor section of this form.
It is your responsibility to request that a final, official transcript be sent directly from the college which you attended to the Office of the Vice Provost for Undergraduate Education, LC-30.
Upon receipt of your final, official transcript(s) by this office, credit for coursework successfully completed, balanced and approved for transfer by your advisor, and supported by a waiver of the residence requirement(s) [if necessary], will be credited to your UAlbany transcript.

SPECIAL NOTES TO ADVISORS AND STUDENTS:

It is most important to discuss your plans and review your audit or transcript with your advisor BEFORE you enroll at another college. Be aware of the following:

1. Credit for the same course cannot count twice toward the degree. Given this, be sure that you are not repeating courses already completed here or elsewhere.

2. Remember that some Albany courses are cross-listed; that is, they may have different departmental prefixes, but are the identical course. Again, only one of them can count toward a degree.

3. There are a maximum number of credits that can be taken at other universities and transferred back to Albany. These limits are determined by residence requirements and/or the type of institution you wish to attend.

The maximum number of credits transferable is 90
You may need to request a waiver(s) of one or more of the residence requirements in order to transfer credit to your degree here. Such approval is a pre-condition to being granted a leave for approved study or permission to complete your degree in absentia.

4. Coursework pursued elsewhere under a different credit system will be converted to semester hours. Plan carefully if you will attend a college that uses other than a semester hour system.

5. GRADES DO NOT TRANSFER, ONLY CREDIT TRANSFERS TO YOUR RECORD HERE.

When a course equivalent is verified, it means that it is transferable ASSUMING THE ABOVE CONDITIONS ARE MET. This is the responsibility of both student and advisor.

Application for: *

Leave for approved study Degree in Absentia

To be eligible for a leave, you must have a cumulative University at Albany average of 2.00 or better. In addition, you must discuss your intentions and your proposed coursework with your advisor and your EOP counselor if you were admitted through the EOP program. Your advisor’s approval and the EOP Director’s [or designee’s] approval is necessary in order to be granted a leave.

Important: If you receive financial aid, you should check with the Financial Aid Office to determine if you are eligible for aid.

Student Name: *

First Name Middle Initial Last Name

Student Phone Number: *

Area Code Phone Number

Student ID Number: *

e.g., 001234567

Student Email: *

example@albany.edu

Permanent Address: *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country

Address while on leave: *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country

Semester(s) in which you plan to attend another college: *

Institution at which you will study: *

Is the institution in the United States? *

Yes No

Please indicate its location (city and country): *

If it is affiliated with a college within the Unites States, please indicate the name of the college:

Do you attend to study *

Full-time Part-time

Degree: *

BA BS

Major *

Concentration

Minor

Concentration

Advisor's Name *

Prefix First Name Last Name

Advisor's Email *

example@albany.edu

Advisor's Department *

Will the credits you pursue elsewhere be the final credits toward your degree? *

Yes No

Briefly indicate the reason for requesting a leave/absentia: *

Were you admitted through the EOP program? *

Yes No

An email will be sent to the EOP Director (or designee) for approval. Please fill out contact information below.

Name of EOP Director: *

First Name Last Name

Email Address of EOP Director: *

example@albany.edu

Course 1 information

Course 2 information

Course 3 information

Course 4 information

Course 5 information

Course 6 information

Upload course descriptions:

Browse Files

Indicate below whether these credit hours are semester hours, quarter hours, or other.

Semester hours Quarter hours

Do you need to be readmitted to UAlbany? *

Yes No

Be aware that a grade of "D" will not be awarded transfer credit. In order to receive credit, you must achieve a "C-" or better in the coursework completed.

Also, if you receive financial aid, you should check with the Financial Aid Office to determine if you are eligible for aid.

NOTE TO STUDENT: After you have completed coursework elsewhere, arrange to have the college you attended send an official transcript to:

Office of the Vice Provost for Undergraduate Education, LC-30

University at Albany, Albany, New York 12222

Once you submit Section A of this form, your advisor will receive an email to complete Section B. Please check with your advisor to make sure Section B gets completed.

If you were admitted through the EOP program, the EOP director will receive an email to complete Section C. Please check with the director to make sure Section C gets completed.

In order for this request to be reviewed, all sections must be completed.

By signing (typing your legal name) in the space below, you are certifying that all information is correct and that you are the person completing this application.

When you press the submit button, you will receive an email confirmation that your application was received. Please print for your records and retain as verification of your submission.

Student Signature *

Today's Date *

Month Day Year

Degree in Absentia / Leave of Approved Study

SECTION A. To be completed by the student

Section I.

Section II.

Degree in Absentia / Leave of Approved Study

SECTION B. To be completed by advisor

Degree in Absentia / Leave of Approved Study

SECTION C. To be completed by EOP Director

Degree in Absentia / Leave of Approved Study

SECTION D. To be completed by the Office of International Studies