INSTRUCTIONS:

1. Students wishing to complete a degree in absentia or pursue a leave for approved study must obtain their major department advisor's approval of coursework to be taken elsewhere at an acceptable, accredited institution. It is the advisor's responsibility to assign University at Albany course equivalents for courses pursued elsewhere. No transfer credit can be awarded without such action. Therefore, you should complete the following form to the directions that follow.
   • Complete Section I of Section A.
   • Complete Section II of Section A, listing all courses you have pursued or intend to pursue. COURSE DESCRIPTIONS FROM THE COLLEGE CATALOG MUST BE UPLOADED TO AID YOUR ADVISOR. All coursework should be discussed with your advisor before completing this section, making certain that it is both applicable to your degree program and transferable to the University at Albany.
   • An email will automatically be sent to your advisor once you submit this form. It is your responsibility to make sure that your advisor receives and completes the advisor section of this form.
     
     
2. It is your responsibility to request that a final, official transcript be sent directly from the college which you attended to the Office of the Vice Provost for Undergraduate Education, LC-30.
   
   
3. Upon receipt of your final, official transcript(s) by this office, credit for coursework successfully completed, balanced and approved for transfer by your advisor, and supported by a waiver of the residence requirement(s) [if necessary], will be credited to your UAlbany transcript.

SPECIAL NOTES TO ADVISORS AND STUDENTS:

It is most important to discuss your plans and review your audit or transcript with your advisor BEFORE you enroll at another college. Be aware of the following:

1. Credit for the same course cannot count twice toward the degree. Given this, be sure that you are not repeating courses already completed here or elsewhere.

2. Remember that some Albany courses are cross-listed; that is, they may have different departmental prefixes, but are the identical course. Again, only one of them can count toward a degree.

3. There are a maximum number of credits that can be taken at other universities and transferred back to Albany. These limits are determined by residence requirements and/or the type of institution you wish to attend.

• The maximum number of credits transferable is 90
• You may need to request a waiver(s) of one or more of the residence requirements in order to transfer credit to your degree here. Such approval is a pre-condition to being granted a leave for approved study or permission to complete your degree in absentia.

4. Coursework pursued elsewhere under a different credit system will be converted to semester hours. Plan carefully if you will attend a college that uses other than a semester hour system.

5. GRADES DO NOT TRANSFER, ONLY CREDIT TRANSFERS TO YOUR RECORD HERE.

When a course equivalent is verified, it means that it is transferable ASSUMING THE ABOVE CONDITIONS ARE MET. This is the responsibility of both student and advisor.

 

To be eligible for a leave, you must have a cumulative University at Albany average of 2.00 or better. In addition, you must discuss your intentions and your proposed coursework with your advisor and your EOP counselor if you were admitted through the EOP program. Your advisor’s approval and the EOP Director’s [or designee’s] approval is necessary in order to be granted a leave.

Important: If you receive financial aid, you should check with the Financial Aid Office to determine if you are eligible for aid.

Be aware that a grade of "D" will not be awarded transfer credit. In order to receive credit, you must achieve a "C-" or better in the coursework completed.

Also, if you receive financial aid, you should check with the Financial Aid Office to determine if you are eligible for aid.

NOTE TO STUDENT: After you have completed coursework elsewhere, arrange to have the college you attended send an official transcript to:

Office of the Vice Provost for Undergraduate Education, LC-30

University at Albany, Albany, New York 12222

Once you submit Section A of this form, your advisor will receive an email to complete Section B. Please check with your advisor to make sure Section B gets completed.

If you were admitted through the EOP program, the EOP director will receive an email to complete Section C. Please check with the director to make sure Section C gets completed.

In order for this request to be reviewed, all sections must be completed.

 

By signing (typing your legal name) in the space below, you are certifying that all information is correct and that you are the person completing this application.

When you press the submit button, you will receive an email confirmation that your application was received.  Please print for your records and retain as verification of your submission.

{studentName4} should have filled out Section A. Please review Section A by clicking the "SECTION A" button located below this text. After you view the responses in Section A, you can click the "NEXT" button at the bottom of Section A to return to this section. Please fill out this section to sign and submit your recommendation.

INSTRUCTIONS:

Please evaluate the courses listed by the student and assign appropriate University at Albany equivalents. If the course has no exact equivalent, indicate an elective by designating 010ET (lower level) or 030ET (upper level). Should no credit be granted, please so indicate by NC (no credit).

If you have any questions about the transfer equivalency for any course, please contact this office at 442-3950.

SPECIAL NOTES TO ADVISORS AND STUDENTS:

It is most important to discuss your plans and review your audit or transcript with your advisor BEFORE you enroll at another college. Be aware of the following:

1. Credit for the same course cannot count twice toward the degree. Given this, be sure that you are not repeating courses already completed here or elsewhere.

2. Remember that some Albany courses are cross-listed; that is, they may have different departmental prefixes, but are the identical course. Again, only one of them can count toward a degree.

3. There are a maximum number of credits that can be taken at other universities and transferred back to Albany. These limits are determined by residence requirements and/or the type of institution you wish to attend.

• The maximum number of credits transferable is 90
• You may need to request a waiver(s) of one or more of the residence requirements in order to transfer credit to your degree here. Such approval is a pre-condition to being granted a leave for approved study or permission to complete your degree in absentia.

4. Coursework pursued elsewhere under a different credit system will be converted to semester hours. Plan carefully if you will attend a college that uses other than a semester hour system.

5. GRADES DO NOT TRANSFER, ONLY CREDIT TRANSFERS TO YOUR RECORD HERE.

When a course equivalent is verified, it means that it is transferable ASSUMING THE ABOVE CONDITIONS ARE MET. This is the responsibility of both student and advisor.

 

By signing (typing your legal name) in the space below, you are certifying that all information is correct and that you are the person completing this application.

When you press the submit button, you will receive an email confirmation that your application was received.  Please print for your records and retain as verification of your submission.

Please fill out this section to sign and submit your recommendation.

{studentName4} should have filled out Section A. You can review Section A by clicking the "SECTION A" button located below this text. After you view the responses in Section A, you can click the "NEXT" button at the bottom of Section A to return to this section.

By signing (typing your legal name) in the space below, you are certifying that all information is correct and that you are the person completing this application.

When you press the submit button, you will receive an email confirmation that your application was received.  Please print for your records and retain as verification of your submission.

Please fill out this section to sign and submit your recommendation.

{studentName4} should have filled out Section A. You can review Section A by clicking the "SECTION A" button located at the bottom left of this page. After you view the responses in Section A, you can click the "NEXT" button at the bottom of Section A to return to this section.

By signing (typing your legal name) in the space below, you are certifying that all information is correct and that you are the person completing this application.

When you press the submit button, you will receive an email confirmation that your application was received.  Please print for your records and retain as verification of your submission.